Expense Management ROI Calculator

Discover how much your business can save by switching from manual expense processing to VeloExpense's automated solution.

Currency:
CAD
USD

Your Company Details

$
$

VeloExpense Options

Quick Summary

Annual Reports 2,880
Manual Processing Time 576 hrs
Finance Team Hours/Week 8 hrs

Your ROI Summary

Annual Savings
$145,680
compared to manual process
Monthly Savings
$12,140
Per-Employee Savings
$1,457
ROI Percentage
382%
Payback Period
1.2 months
Finance Hours Saved/Week
6.8 hrs
Error Reduction
89%
Year 1 Net Savings
$145,680
after VeloExpense cost

Current Manual Process Annual Costs

Cost per Expense Report $58
Total Annual Reports 2,880
Processing Cost $166,920
Error Correction (19% error rate) $28,633
Policy Violations (25% rate) $30,000
Finance Team Overtime (Month-end) $36,000
Total Annual Cost $267,553

VeloExpense Annual Costs

Subscription Cost $7,200
Reduced Processing Cost ($6.85/report) $19,728
Minimal Error Correction (2.1% rate) $3,154
Total Annual Cost $30,082

Where Your Savings Come From

Processing Cost Reduction $147,192
68%
Error Reduction Savings $25,479
12%
Policy Violation Reduction $30,000
14%
Finance Team Overtime Savings $36,000
17%

Side-by-Side Comparison

Metric Current (Manual) With VeloExpense Savings
Cost per Report $58.00 $6.85 $51.15
Processing Error Rate 19% 2.1% 16.9%
Annual Processing Cost $166,920 $19,728 $147,192
Annual Error Costs $28,633 $3,154 $25,479
Annual Total Cost $267,553 $30,082 $237,471

Ready to Start Saving?

See how VeloExpense handles expense reports, policy checks and approvals for a team like yours.

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Frequently Asked Questions

How is the $58 per expense report calculated? ▼

The $58 figure is based on Global Business Travel Association (GBTA) data. This includes: employee time to prepare and submit reports (20 minutes average), manager review time (10 minutes), and accounting staff processing and approval time (15 minutes). At average US hourly rates, this totals approximately $58 per report. This cost increases in Canada due to GST/HST/PST complexity adding 15-20% to processing time.

Why do Canadian costs differ from US costs? ▼

Canadian expense processing is more complex due to: multiple provincial sales taxes (PST, GST, HST), Input Tax Credit (ITC) tracking requirements, and bilingual documentation needs. These factors add 15-20% to processing time and cost. Additionally, our calculator includes potential ITC recovery savings with VeloExpense, which Canadian companies can capitalize on through proper receipt categorization and tracking.

How quickly will we see ROI? ▼

Most companies see positive ROI within 1-4 months, depending on company size and current manual process efficiency. Smaller companies (10-50 employees) typically see returns in 2-4 months, while larger organizations (200+ employees) often break even within 1-2 months. The payback period shown in your calculation above reflects your specific scenario.

Can I export my calculations? ▼

This calculator is designed to provide instant ROI estimates for your scenario. For detailed customized reports or to discuss your specific business requirements, please contact our sales team at sales@veloexpense.com or use the chat feature to speak with an implementation specialist.

Related Resources

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